Attendance and Absences

Reagan Middle School is required by the Virginia Compulsory Attendance Law 22.1-254 and PWCS Regulation 724-1 to uphold the attendance rules outlined in these documents. Reagan has made some changes to reflect our commitment to these regulations and procedures, by creating forms for our families to use in absence situations.

Reporting an Absence:

• Please submit any absences on the day of the absence or up to 30 days in the future using ParentVUE.
• If the absence has already passed, please email our attendance mailbox at [email protected]
• The attendance note needs to include your student's full name, the date(s) of the absence, the reason for the absence(s), parent name and a good contact number. Thank you!
• Pre-Arranged Absence Form: A pre-arranged absence is a request for a planned absence, not an emergency. The Pre-Arranged Absence Request Form should be used for non-emergency trips and events requiring a student to be out of school, and we ask that they be completed and handed in two weeks in advance of the planned excursion. These requests can be approved or unapproved depending on the reason for the absence. These absences are discouraged and are only granted approval in extraordinary circumstances and will not be approved during standardized testing dates.
  Fill out Pre-Arranged Absence Form (PDF)

The following reasons are classified as unexcused absences:

• Missing the bus or having car trouble
• Family trips or vacations
• Sporting events

Please be advised that vacations should be scheduled during the many breaks throughout the school year or over summer break.

Every effort should be made to schedule appointments after school hours. However, if your student is absent due to a doctor/dental/therapy/PT/OT/etc. appointment, we ask that you bring in a note from the provider upon your student's return to school. If you take your student to the doctor when they are absent due to being sick, it's always a good idea to provide a doctor's note upon returning to school. If your student misses 10 or more days of school, excused or unexcused, a formal letter will be sent home and a doctor's note will be required to excuse any further absences.

We hope this email and these forms make it easier on our families to understand the attendance rules and help stream-line the attendance process. As always, if you have any questions or concerns regarding attendance, please contact Ms. Rambo, Attendance Secretary, at 571-402-3500

Late Arrivals (Tardy to School)

Anytime a student arrives to school after 8:15 a.m., the student is tardy to school. A tardy to school is only excused with a doctor's note for appointments or by a parent or legal guardian note for emergency situations. Oversleeping, traffic, long carline, missing the bus, and family discussions all result in an unexcused tardy to school. Late students must check in at the lobby desk and receive a tardy pass.

Early Dismissals 

If your child needs to leave school early, please come into the building no later than 2:30 p.m. to sign your child out using the tablet. You MUST have your photo ID out and ready when you come into the office. A student will not be released until the parent/guardian or other individual designated on the Emergency Card, has presented a photo ID and signed the student out in the office. 

We are unable to accommodate early dismissal requests through email.  You MUST come in the building to make that request in person and show your ID.

If you have any questions, please contact the front office at 571-402-3500.

We are unable to accommodate early dismissal requests after 2:30 p.m.